Executive Assistant Interview Questions

• Preparation of all the financial statements, invoices, memos, and other important documents.
• Answering and managing phone calls.
• Making all the business travels arrangements for executives.
• Recording MOMs (Minute of meetings).

To develop the skills to anticipate your executive’s needs requires a lot of experience and time. Here are a few ways that would help you-

• Create good chemistry
• Use your initiative and be proactive
• Understand each other’s expectations
• Think like your executive
• Seek a mentor
• Thrive not survive

I will make them understand that I don't have the authority to share confidential information with anyone. If you wanted to discuss it further, I can schedule a meeting for you with my executive

Knowledge of everything whether little or detailed.

Executive assistants play the role of gatekeepers for their executives.

Here your answer can be:

My first focus would be to remain professional and calm during the conversation. Then I will try to resolve the conflict and provide an acceptable solution. I will assure the caller that I will pass his message to my executive.

It is recommended you go through in detail the software programs that you have used in the past. Answer this question in three ways:

• Explain the software program in detail, if you observe that the interviewer is not familiar with it.
• Then explain for what purpose you are using this software and what kind of goals will be achieved.
• Try to find something from the job description that can be leveraged from these software programs

This depends on your personal experience, if you have supported more than one executive at a time; do share it. If not, then say. I haven’t done that but excited to have this opportunity in the future.

This question is based on your experience and depends on person to person. If you have any experience, explain it in very clear words otherwise let them know you don’t have one.

Before answering this question go through all workplace strengths and find which suits you the most. Communication skills must be that one strength every executive assistant should have.

• They should be able to anticipate their needs.
• Should reflect their executive’s value.
• Should be resourceful and adaptable to work in any environment.
• Should side by side check for special projects and keep running offices also.
• Build a good company culture.

The interviewer's goal is to check if a candidate knows if they are an important part of a company. You can add the following points-

• Passion and Motivation
• Knowledge of adjusting them into a larger team
• Passion for excelling in their job.

In this question take care of these two points-

• Candidates should show that they are comfortable with saying no and they can do it tactfully.
• Many times candidates took time to clarify the request and provide valid suggestions about how to achieve goals.