Project Manager Interview Questions and Answers

06 Feb 2023, 23 Questions

A project is a temporary entity that has a starting date and end date. As a result, a unique product is produced. Getting a plan does not mean that the project will be done very quickly. It is not the to-do list that we daily for our work. The Project Manager Interview Questions we are mentioning below will help you to be an effective Project Manager in your new organization.

Phases of the Project Management

  • Initiating the Project
  • Planning the Project
  • Executing the Project
  • Monitoring as well as controlling the process of the Project
  • The closing of the project

Most Frequently Asked Project Manager Interview Questions

Here in this article, we will be listing frequently asked Project Manager Interview Questions and Answers with the belief that they will be helpful for you to gain higher marks. Also, to let you know that this article has been written under the guidance of industry professionals and covered all the current competencies.

Q1. What is debugging and why is it important?

Debugging, in the world of computer programming, engineering, is one multistep process. Debugging includes identifying the problem, isolating its source, and then finally either correcting it or determining some way in order to work with it. The last step in this is testing the correction made or workaround plus making sure that it works.


Debugging is one important element for determining why the operating system, program or application is not behaving properly. Even if the developers practice the same standard coding, the new software application or program will surely have bugs. In several cases, this method of debugging the new software application may take even more time than creating the program did. Invariably, at first, the bugs of software components are detected and fixed as they are used the most.

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Q2. What is the best software development methodology?

Mentioned below are some of the best software development methodologies that you can use:

  • Waterfall
  • Agile
  • Extreme Programming
  • Feature-Driven Development
  • Scrum
  • Lean
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Q3. What is the concept of project management?

Project Management gives us a clear picture of the targets that to be achieved in the given project, how these targets can be met and how long will it take to complete the project and meet the objectives.

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Q4. What are the qualities of a good project manager?
Some of the qualities of the excellent manager are:-
  • Flexible:- Project Manager has to be flexible so that in a breakdown he or she can rapidly adjust and start executing the project from a new direction to meet the deadline.
  • Communication:- The success of any project reply on the discussion. Project Manager should be able to do effective communication with his team regarding vision, issues, performance, goals, etc.
  • Excellent Negotiation skills:-Project manager has to do negotiations with the vendors, contractor, senior stakeholders.
  • Decision-making Skills:-Project manager has to make some decisions for a successful project.
  • Team Management:-Project manager has to manage, motivate and inspire the teams who are working on a particular project.
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Q5. What are the 10 knowledge areas of project management?
The 10 knowledge management areas are:-
  • Project Integration Management.
  • Project Scope Management.
  • Project Time Management.
  • Project Cost Management.
  • Project Quality Management.
  • Project Human Resource Management.
  • Project Communications Management.
  • Project Risk Management.
  • Project Procurement Management.
  • Project Stakeholder Management.

Point to be noted: Go through this Q&A very thoroughly as this is one of the critical Project Manager Interview Questions.

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Q6. How do you communicate bad news in your team?

First thing I do not immediately tell anything to anyone. I take time to understand why the decision has been made and who is responsible for this decision and then I call for the group meeting or call the person and share the bad news. I always make sure that there is aways 2-way communication while sharing the news.

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Q7. How do you manage team performance?
The actions I take to manage my team performance are:-
  • Set Targets:-It is easy for my team to focus on because they know their aim in the project
  • Conduct Reviews:- I conduct reviews every week rather than at the end of the project
  • Provide Feedback:- I check the team member's performance and give them their feedback every week and also take their input so that I can support him or her.
  • Track Performance:- I create specific measures according to which I check the performance of the project
  • Celebrate Project Success:- I make sure that we celebrate after each of the milestones of the projector when the team gets appreciation from the client.
  • Reward team:- I reward the team on a monthly basis
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Q8. How do you motivate team members?

Teams play an essential part of any organization. Teams partners the company to get important work done. Motivated team when combines with the energy, skills, and knowledge can accomplish any tasks with ease and grace.

Groups can be motivated in some of the following ways:-

  • I am creating a pleasant environment for team members.
  • Giving opportunities to the team members to learn new skills
  • Encouraging the members by valuing their suggestions
  • Making sure that each of the team members is happy and working with a positive attitude
  • They are encouraging the team members to try again if they have made a mistake.
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Q9. How do you set goals for your team? And how do you track these goals?
I set the goals of the team in the following steps:-
  • I create a specific, measurable result. I create specific and measurable goals with a deadline and small goals which is easily that the team members remain on track. For example:- 50% project will complete in 1.5 months rather more than half project will complete in around 2 months.
  • Goals of each team member must align with the project goals
  • I then ask my team member to create an Action plan (establishing the milestones) so that work is done before the deadline of the purpose given
  • I will track each member process.
  • Will take the following on regular intervals and then reward at the end
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Q10. How do you ensure that your project is always on track?
I check whether my project is on track or not
  • By taking the regular reviews from the team member
  • By checking on a regular basis if there is any breakdown likely to come
  • By conducting a meeting to share the status of the project and also to check whether the team members are following their milestones or not.
  • At last, support them entirely if they need my support at any point in time.

This is a very critical question in project manager interview questions.

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Q11. How do you start a project plan?
  • First I will study the complete project by myself and then will share the objective and the end result of the project with the team member
  • Second I will sit with my team and research on the project so that we can understand how we can reach the end result of the project
  • The third will make a list of the resources that are required for the project
  • At last, I will plan the actions with my team and allocate the goal to each and everyone so that they can create their milestones.

Then they will start working on the project.

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Q12. What are the different kinds of project management tools you worked with?

The project management tools on which I have worked on are Kanban, Agile, Microsoft Project and Trello

Note:-in the above question I have mentioned the standard project management tools that most of the company uses. Share the name of the tools you know.

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Q13. What are the functions of project management tool?
The essential functions of the project management tool are:-
  • Project planning and scheduling
  • Team collaboration
  • Time tracking
  • Reporting
  • Project budgeting
  • Billing & quotes
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Q15. What is the difference between Project, Program, and Portfolio?
Answer Project Program Portfolio
1. A Project is a temporary entity which has a start and end date, and as a result, an output is produced A program is a group of the related projects, subprograms, and the program activities which are managed in an integrated way to get the benefits that not available from leading them on an individual basis. A portfolio is a group of Project, programs, sub-portfolios, and operations to achieve strategic objectives.
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Q16. Explain on the Project Management Life Cycle process?
Project Management life cycle process includes
  • Initiating the Project
  • Planning the Project
  • Executing the Project
  • Monitoring as well as controlling the operation of the Project
  • The closing of the project

This is the favorite interviewer question in project manager interview questions.

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Q17. How will prioritize tasks in your projects?

I will prioritize my tasks in the following steps:-

  • I will list down the jobs given to us and the responsibilities.
  • The second will Identify the urgent and important tasks
  • The third will asses the value of each of the function given
  • The fourth will arrange the functions in the order of the efforts required
  • Fifth while scheduling will give buffer time as the client may demand some additions or changes.
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Q18. What is RAID in Project Management?

RAID in project management stands for

R - Risk
A - Assumptions
I - Issue
D - Dependencies

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Q19. What are the tools for process improvement?

Some of the tools listed below that are used in the industry for the process improvement-

  • Hypothesis Testing
  • Value-Stream Mapping
  • Flow-Charting
  • Cause and Affect analysis
  • Comparing and Baselining a process
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Q20. How to deal with underperforming team members?
I will follow the 3 step approach
  • IDENTIFY:- I will find out what my team member is dealing with right now.
  • COACH:- I will coach him on what he is dealing with. If a personal problem then I will create something new for him and make him relax. However, if it is related to performance then will develop him by giving him training.
  • SUPPORT:- I will continue to support him for a period of time until his performance is improved.

This is one of the essential questions in project manager interview questions.

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Q21. Explain the difference between risk and issues?
Answer Risk Issues
1. The risk is Future Focussed The issue is present-focused
2. Risk can be negative or positive The issue is always negative
3. The response will be based entirely on the “risk response planning.” The response will be like “Issue workaround.”
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Q22. What is the difference between Risk Impact and Risk Probability?
Answer Risk Impact Risk Probability
1. The impact of cost when the risk occurs It is a chance that risk will occur
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Q23. What is the triple constraint triangle in project management?

A triple constraint triangle is the model of the constraints of the project.

A triple constraint triangle has three components:-

  • Time: scope and Cost. One crucial factor Quality is at the center of the triangle.
  • Cost:-Projects should be delivered within the value that was initially decided
  • Time:-Projects should be delivered on or before time
  • Scope:-Projects should meet the extent that was agreed – no more, no less
  • Quality:-Projects should meet the customer’s quality requirements

The duty of the project manager is to manage these constraints throughout the project.

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There has to someone who can do the project management so that the project can be done on time with quality. Project Manager is one who manages all the phases of the project management. Project manager assesses the project from start till the end because he is responsible that the project should remain on track and the quality of the project is not compromised.

All your questions related to team leader will be answered in the Project Manager Interview Questions mentioned below.

Some of the capabilities of the project manager are:-
  • Scheduling
  • Leadership
  • Risk Management
  • Communication
  • Team management
  • Problem Solving ability
  • Good Negotiation
  • Good Organisation skills
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