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Excel Interview Questions and Answers

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Last update: 23 Mar 2020, 28 Questions
Excel Interview Questions

It is a software offering various features to calculate, format, organize data with formulas with the help of a spreadsheet system. MS Office Suite is the parent of MS Excel and used to create spreadsheets. Spreadsheets are documents displayed in a significant tabular form laid out in rows and columns. We have a broad spectrum of Excel Interview Questions which can help you land to your dream job. MS Excel is a software program developed by Microsoft in the year 1985.

Advantages of using MS Excel

  • Make a comparison of data easy
  • Summarization, organization, and structuring of data is less time consuming
  • Ease of building great charts
  • Sorting and filtering of the information takes a fraction of seconds
  • Visual display of data then using graphs, pie charts

Most Frequently Asked Excel Interview Questions

Here in this article, we will be listing frequently asked Excel Interview Questions and Answers with the belief that they will be helpful for you to gain higher marks. Also, to let you know that this article has been written under the guidance of industry professionals and covered all the current competencies.

1. What is Excel and what is it used for?

Ms Excel is a spreadsheet program and one of the components of the Microsoft Office Suite. MS Excel is productivity software which creates and edits spreadsheets with a file extension of .xlsx or .xls. In it, data is laid out in big tables in a number of columns and rows and shows extreme power and versatility.

As Excel is a spreadsheet program, there are various uses of Microsoft Excel., we can use it to-
  • make numbers,
  • grids of text
  • use specified calculations to perform functions on the numbers
  • records income, plan budgets, expenditures, external sources, stock market, feeds, etc

Pull in data and runs the data through the formulas for updating information in real time

2. What are the advantages of Microsoft Excel?
  • Make a comparison of data easy
  • Summarization, organization, and structuring of data is less time consuming
  • Ease of building great charts
  • Sorting and filtering of the information takes a fraction of seconds
  • Visual display of data then using graphs, pie charts
3. Explain the main features of MS Excel?
MS Excel has several features like-
  • Use graphing tools
  • Perform basic calculations
  • create macros and pivot table
4. Why do we use formulas in Excel?

Formulas are used in MS Excel due to their trait of performing several tasks and operations automatically. Also, the users are allowed to use cell references or type numbers directly into the formulas. This lets the formulas to use whatever data is contained in the reference cells.

5. What are the basic formulas in Excel?
Basic formulas in MS Excel are
1. SUM

=SUM(number1, [number2], …)

Example: =SUM(B2:G2)

2. AVERAGE

=AVERAGE(number1, [number2], …)

Example: =AVERAGE(A1:A10)

3. COUNT

=COUNT(value1, [value2], …)

Example: COUNT(A1:C1)

4. COUNTA

=COUNTA(value1, [value2], …)

Example: COUNTA(A:A)

5. IF

=IF(logical_test, [value_if_true], [value_if_false])

Example: =IF(C2

6. TRIM

  =TRIM(text)

Example: TRIM(A4)

7. MIN

=MIN(number1, [number2], …)

Example: =MIN(B2:C11)

8. MAX

=MAX(number1, [number2], …)

Example: =MAX(B2:C11)

 

6. How can you resize the column?

Resizing the column requires the row height to be changed to fit into the content. Then, you need to select the rows that you modify. Click Format on the home tab, in Cells. Then, under Cell size, click on AutoFit Row Height.

7. How do I freeze panes in Excel 2017?

Freeze panes are used when we need to keep a spreadsheet’s area scrolling to another worksheet’s area, visit View tab. There, you can freeze panes, and split panes for creating window separation of the same worksheet.

Steps of freezing rows and columns-
1. Freezing of the first column
  • Select View>Freeze Panes > Freeze First Column
2. Freezing of the first two columns-
  • Now, select the third column
  • Select View> Freeze Panes> Freeze Panes

To freeze rows and columns, you need to select the right of the columns and below the rows in order to make the screen visible.

8. How you can format cells in Excel?
Formatting of the cells in MS Excel is done in the following steps-
  • Open your MS Excel
  • Select a cell or a group of cells to be formatted
  • Now, click on Format Cells Window
  • Select the formatting options for the cell
  • Click on Save
9. What are absolute and relative cell references?

Both relative and absolute references behave indifferently when they are copied and filled to other cells. Change in the corresponding reference takes place with the copying of the formula to another cell. But, on the other hand, absolute references there are no changes here when they are copied.

10. How to do an IF-THEN formula in Excel?
Formula or syntax of the if-then statement in MS Excel-

IF (Logic_Test, Value_if_True, Value_if_False) where expression to be evaluated is denoted by Logic_Test.

Example

                                                    

For example;-

IF (C5<=40,”Fail,” “Pass”) where C5 contains minimum marks required to pass a test.

11. Explain the essential data formats seen in Excel?
Data formats which are used in Excel are
  • .xls existing excel workbook or worksheet
  • .xlsx existing excel workbook or worksheet
  • .csv comma-separated values text file
  • .txt text file
12. How many cells are in an Excel sheet?

There are 1048576. It was 65,536 rows and 256 columns before Excel 2007 hit the market.

After the year 2007 till Excel 2016= 1048576*16384= 17179869184 cells.

13. What is a macro in MS Excel?

A macro in MS Excel is an automated input sequence for emulating mouse actions or keystrokes. A repetitive series of mouse actions and keyword are to be replaced by the macro. Macro is common in word processing and spreadsheets like MS Word and MS Excel.

14. What is financial modeling in Excel?

Financial modeling in excel is one of the understood skills in finance and is highly values. It has been developed with the objective of combining finance, accounting, business metrics. The combination helps in creating an abstract representation of a company in Excel.

15. How do I merge two cells in Excel without deleting data?

Yes, we can do that. For this, you need to select the cell in which you wish to put the combined data. Type = here in the cell, and then select the first cell which you need to connect. Then type& and quotation marks with enclosed space. Next step is choosing the next cell you wish to combine and press enter.

16. What is function and formula in Excel?

MS Excel uses a formula where the value of a cell is calculated. A user can write the statement for the formula. There are different forms of references, values and functions and names. A formula is an expression used to calculate a cell’s value.

Functions are code designed available in the MS Excel for calculating specific values and used inside formulas.

17. What are the different types of errors in Excel?

Most common errors in MS Excel are division by zero, no value available, NULL, NUM, REF, VALUE.

18. What is the syntax of the Vlookup function?

The syntax of VLOOKUP function which allows the users to find an item’s value in one or another spreadsheet is

VLOOKUP (Lookup Value,Table_Array, Col_Index_Num,[Range_Laookup])

19. How are count Counta and Countif functions different from each other?

Difference between Count(),Counta(), Countif() are as follows-

S.no Count() Counta() Countif()
1. Count() counts only those cells containing numbers Counta () is a function which counts all the numbers which are not empty Countif () function is used when counting specified cells meeting certain conditions.
20. What is the order of precedence for Excel operators?

Order of operator precedence states that in MS Excel multiplication takes place before addition. But we can force the change in the order by using parentheses.

Example

                                                    

For example, 5+3*4 comes out to be 5+12=17

(5+3)*4=8*4=32

21. How do you enter a complicated formula in Excel?

In order to perform a complex function, there is a standard order of operations in it. The first step is to put the specified portion of the formula in parentheses. For example, we need to add the contents of cell C5 and C6, then multiplying it with the data of B6. The derived formula would be =(C5+C6)*B6.

22. What is the use of subtotal function in Excel?

In spreadsheets of MS Excel, sometimes data from more than one category is available and SUBTOTAL function helps in getting the totals of various columns of data of different categories.

SUBTOTAL = (method, range1, [ange2..range_n])

23. Is there a shortcut key for AutoSum in Excel?

Yes, there is a shortcut key for AutoSum in Excel. All are required to be done is highlighting all the cells whose data is to be added. After that press Alt and = (together)

24. What is pivot cache in Excel VBA?

Pivot Cache is generated with the creation of the Pivot Table. It is a data source’s replica holding object. Pivot Cache is a part of the workbook and pivot table. Every time any changes are required in the pivot table, pivot cache is used instead of the table.

25. What is a waterfall chart in Excel?

There is a special type of Excel column chart used to mark the change of the value from its starting position to the end no matter whether it increases or decreases. This Excel column chart is known as Waterfall chart in Excel.

26. How to sort numerically in Excel?

There are some steps for sorting numerically in Excel. The first step is the selection of the cell in the column which you want to sort. Next is selecting the data tab and clicking “ascending command’ for sorting smallest to largest of the digits. Whereas, you can select the descending command to sort the data from the largest to the smallest. This is the simple way of getting the data sorted numerically.

27. Why is VBA used in Excel?

VBA is Visual Basic for Applications is an event-driven programming language developed for the personalized applications containing VB for API. Basically, VBA is one of the programming languages of MS Excel and other office programs. The basic feature of VBA is keeping a check and controlling the functionality of MS Excel and other MS Office applications.

28. What are the difference between SUBSTITUTE and REPLACE function in MS-Excel?

Substitute is used to replace one or more instances of a text string or a character. We should use Excel Substitute function when we know the replaceable text.

On the other hand, we use the Replace function in Excel for changing the characters of a text string in a specified position.

These are the Best Interview Question and will help you get your dream job.

Latest version Excel

The latest version of Excel is v16.0 came in Excel 2016. There are several other versions of MS Excel, which vary with their functionality and characteristics. The development of history becomes an essential topic in MS Excel Interview Questions.