Call Center Interview Questions and Answers

06 Feb 2023, 18 Questions

A call center is a centralized department or a service desk where n numbers of calls are handled to render services to the client. According to the 2015 Aspect report, 76% of consumers in the world view customer service supports as a real test of how a company values them. As a result, providing outstanding customer service via the call center is paramount of all companies and working within a call center is not that simple because one must know every call center interview question to enter in this filed. Before moving further, let’s talk about the types of call centers.

The call center is of two types: inbound and outbound. One is located within a company or either outsourced to another that specializes in handling calls. A blended call center handles both inbound and outbound calls. Many departments use call center like telemarketing companies, mail-order organization, online merchants, computer product help desk, polling services, charities, and many large organizations that use the telephone to provide customer service or sell their products or services. Is the overview enough to answers all the questions arising in your mind? The answer would be NO. To answer those questions, we are highlighting some of the call center interview questions and answers for both experienced and fresher as well.

Most Frequently Asked Call Center Interview Questions

Here in this article, we will be listing frequently asked Call Center Interview Questions and Answers with the belief that they will be helpful for you to gain higher marks. Also, to let you know that this article has been written under the guidance of industry professionals and covered all the current competencies.

Q1. What are the critical attributes of a customer service representative?
These are the five key features customer service executive
  • Professionalism
  • Politeness
  • Friendly
  • Courteous
  • Helpful
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Q2. Do you know the procedures which should be followed while talking to a customer?
  • First Greet Customer
  • Then introduce yourself to him/her.
  • Ask the customer about how an agent can be helpful.
  • Listen to the customer calmly.
  • Try to help the customer in every possible way.
  • Cross check if the customer is satisfied with your solution or not
  • Make sure whether the customer needs further help.
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Q3. What is the difference between the Bpo and Call center?

A Business Process Outsourcing organization is responsible for performing a process or a part of the process of another organization while a call center performs that part of a business which involves handling telephone calls.

In short Call center is a subset of BPO.

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Q4. What is CDMA?

It means code division multiple access.

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Q5. What is the difference between Inbound and Outbound?

In the inbound process we satisfy the customer by solving their problem related to our company, and in the outbound process, we call the customer to sell the company’s products and services.

A point must get: Make sure you get it in the right way as it is a favorite Call Center Interview Questions in the best possible way.

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Q6. What factors can bring you good customer feedback?
  • Every page of the website should have a response form.
  • Provide various options to visitors in your feedback form
  • Give the opportunity for a newsletter to skip or register
  • Avoid multiple answers and focus on encouraging customer for feedback in detail.
  • Deliver feedback to the responsible person via e-mail notification.
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Q7. Do you know the online tools for excellent customer service?
  • Zoho support
  • Zendesk
  • Freshdesk
  • Conversocial
  • Assistly
  • Kayako
  • UserVoice
  • Get Satisfaction
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Q8. What are the key aspects that can help to improve your customer service?
  • Analysis of Data: Analyze customer’s preference for the data collections.
  • Self-service: Optimize new ways to interact with your business with the customer.
  • Automation of business process: Implement the automation of the business process to improve customer satisfaction and speeding up the operation of the business.
  • Workforce effectiveness: Improve new technology and tools to improve customer service.

If you are experienced, this Call Center Interview Question and Answers is specifically for you.

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Q9. Are you able to work with multiple phone lines?

If you have any experience in handling multiple calls, then say yes. In case you don’t have any then say once training is provided, I could handle numerous calls with ease.

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Q10. Explain how to tackle the customer language barrier that exists in between?
To deal with the customer having a language problem
  • Install translation aids on customer service workstations.
  • Offer e-mail, chats or customer support options in their language on top of the phone calls.
  • Hire some additional personnel with the skills needed to work with the customer.
  • Use language barrier procedures that can be used when handling international customer calls.
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Q11. How do you deal with the question you don’t know the answer that customer asked?
If by chance you don’t know the answer you can say like this
  • If you don’t know the answer say “Hold on I am looking for it.”
  • You can tell customer by saying it’s technical information which requires a specialist, I’ll get back to you shortly with some possible solution.
  • Following are the ways you can tell the customer
    • Will get back to you after considering it further.
    • This question needs some time to acquire XYZ facts.
    • As per the latest details what we suggest to you…

This is our unique extensively researched call center job interview questions are the best way to prepare for job interviews.

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Q12. What factors you should consider while creating a newsletter for a customer?
You need to include the following-
  • company’s general information
  • Any photos related to the content
  • Purpose of the newsletter- Events, new products/services, promotions, and upcoming sales
  • Any coupons, offers, or discounts that can be covered in your proposal.
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Q13. How to deal with abusive/slang using customer?
  • Be positive with the response
  • Use personalized feel in the conversation
  • Declare the intent and limits
  • Transfer the call
  • Discontinue the conversation
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Q14. For customers, proactive engagement do you know the ways to create it?
  • One can use internet service to contact the customer on social media.
  • To gain customer trust, their interactions must be relevant to their interest.
  • You can also use a cloud platform to keep your service updated with the latest technology.
  • Analyze customer behavior using a business intelligence tool to understand the service you offer.

Have you read our rest of the call center interview questions and answers for first timers?

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Q15. If our call center is involved in activities that bend many laws, would you work with us?

I will have to decline because personal ethics are indispensable to me while selecting my place to work.

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Q16. Explain how to deal with a customer who denies paying for the product?
  • Work with the customer not against him
  • Communicate often in writing and document everything
  • Don’t get personal or angry
  • Turn to collection service at last
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Q17. For implementing a CRM solution to your business what things need to take care of?
Before implementing a CRM solution, you need to take care of the following three things
  • CRM strategy
  • Choose the right CRM partner
  • Identify the highest priority
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Q18. Mention what are the critical attributes of a call center executive?
  • Friendly attitude
  • Accurate answers to the customer query
  • Be the face of the organization
  • Resolve complaints patiently
  • Ask the right questions
  • Professional phone relationship

Call Center Interview Questions and Answers are for experienced and freshers as well. We have collaborated in a clear way so that all can be benefitted.

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Beyond outbound, inbound, and blended, the call center is further classified into these four parts::
  • In-house call center: In this type of call center, the company hires its agents and runs its call center.
  • Outsourced call center: In this, the company outsources the calling to the third party to handle calls on its behalf. The main reason for doing this to reduce the cost of hiring, training, investing, and updating call center technology.
  • Offshore call center: When a company outsources its call center operations to an organization in another country is known as an overseas call center. Save money on services and wages around the clock is the main reason for outsourcing. But there is one drawback also; it reduces customer satisfaction due to language issue and lack of knowledge about the company, service, or products.
  • Virtual call center: In this agents spread geographically and answer calls using cloud call center technology. You can locate agents in smaller groupings in their homes or different facilities.

Now to work in a call center one must have communication skills and to enter in this field the very first step is call center interview question. One must know the type of questions can be asked in this type of interview.

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